CULNC Privacy Notice
How we use your personal information – Cambridge University Ladies Netball Club
This statement explains how the Cambridge University Ladies Netball Club (CULNC) (“we”, “us” and “our”) handles and uses the personal information we collect about our members and others for processes relating to our operations and activities.
When changes are made to this statement, we will publish the updated version on our website.
The controller for your personal information is CULNC. The person responsible for data protection within our society is the Sponsorship and Publicity Officer who can be contacted at sponsorship@culnc.org.
How we use your personal information
We collect and process your personal information for a number of purposes, including:
Medical Information:
We require your consent to collect information about any relevant medical or health issues
which may impact your participation in sport. We use this information to ensure that the Club and its coaches can deliver a safe and appropriate program of training for our members and to record any incidents of injury at training or matches with CULNC. We will retain and process this information for as long as you remain an active playing member of the Club.
Club Communications:
In order to provide you with information, per your membership contract, we will use your
contact information to send you emails about club activities and notifications. We will retain
your contact information for as long as you wish to be contacted by the club, both in your
capacity as a current member, and your future capacity as an alumnus.
Third Party Marketing:
We require your consent to send, via email, information passed on from third parties who may wish to send you relevant marketing information. We will not share your information with them. We will share information for as long as we have consent to do so, and no longer than the duration of your membership with the Club.
How we share your personal information
We share some of your personal information with the University, only where there is a specific need to, including for registration as a University Sports Club, and to provide your blues and sporting records for your University records.
- We use University IT facilities and external IT facilities to store electronic copies of personal information and electronic communications.
We may also be subject to a legal requirement (with or without your consent) to share your personal information with the University or a government agency (such as the police or security services or other statutory authorities with investigatory powers) under special circumstances (e.g. relating to tax, crime or health and safety). Where feasible and appropriate, we will notify you of our intention to share such information in advance.
Your rights
You have the right to access the personal information that we hold about you. You also have the right to ask us to correct any inaccurate personal information we hold about you, to delete personal information, or otherwise restrict our processing, or to object to processing or communications, or to receive an electronic copy of the personal information you provided to us. Please note that all of these rights are qualified in various ways.
If you have questions or concerns about how your personal information is used, please contact us using the above details.
If you remain unhappy with the way your information is being handled, or with the response
received from us, you have the right to lodge a complaint with the Information
Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow, SK9 5AF (https://ico.org.uk/).
Last updated: January 2019
